Conference of Defence Association Institute–Publication Guidelines
We accept submissions on a rolling basis. All submissions are thoroughly reviewed. We welcome authors from any background: students, scholars, serving or retired military personnel etc. However, we encourage those authors to focus on their core areas of expertise.
The CDA Institute’s mission is to encourage the widest possible discussion of issues in defence and security. Nonetheless, the CDA Institute reserves the right to edit contributions to our portfolio of publications for coherence and space. Authors are responsible for the content of their papers. The views expressed do not necessarily represent those of the Institute or its staff.
To discuss a proposal or submission of an article to any of our publications and learn about our compensation framework, please contact Director of Research & Senior Editor, Dr. Meghan Fitzpatrick.
The Forum is CDA Institute’s online blog. Articles are available publicly immediately.
- Articles should be between 700-800 words.
- Authors will be notified of the Editor’s decision within two weeks of submission. All pieces will go through an editing process.
- All pieces should extend a clear opinion in readily accessible language.
- Submission to other publications must be indicated.
- Authors should keep paragraphs short and use hyperlinks to reference sources.
- In writing a blog entry, please keep the following in mind. What is your main argument? Is your opinion or analysis original in some way? Is the article easy to understand for a lay audience? How is your piece relevant?
The CDA Institute welcomes reviews of the books listed and those not listed that are relevant to debates in Canadian defence and security. Reviewers are asked to adhere to the following guidelines:
- Books reviews should be between 700-1,000 words.
- Reviews will be featured on the Institute’s blog, The Forum. They may be reproduced in other CDA Institute publications, such as our journal On Track (published quarterly).
- Reviewers are not paid but may keep the copy of the book they receive.
- Authors must submit their review within three months of receiving a book from CDA Institute.
- Authors are asked to adhere to the CDA Institute house style guide, which can be found below. Failure to do so will result in delays or rejection of the submission.
- The final decision on publication rests with the Research Director and authors can expect a decision within three weeks of submission.
- Reviewers should not summarize the book but consider its contribution to its field and to scholars and practitioners in that area. While criticism is encouraged, it must be supported by detailed evidence.
- To insure impartiality, reviewers must declare any connection to the book that they have been assigned.
- Reviewers must inform the Research Director if they feel uncomfortable reviewing a book they have been given, as soon as possible.
The CDA Institute’s official journal, On Track is published on a quarterly basis. It is intended to promote informed public debate on the role of the armed forces and to explore debates in defence and security. The journal facilitates this mandate through a range of articles and book reviews. While On Track focuses on Canadian defence and policy issues, research papers on international issues will be considered.
- Articles should be 2,000 words max, including references and endnotes.
- All articles should be the author’s original work, and be succinct, well written and fully referenced.
- Submission to other publications must be indicated.
- Text should be double-spaced and set in 12pt Times New Roman. Authors are also asked to submit work as a word document.
- All contributors are asked to read and follow the Institute’s in-house style guide. Please also pay attention to the CDA Institute’s preferred referencing style. Failure to follow these guidelines will cause delay or rejection of submission. Authors can find this guide below.
The Vimy Papers represent the CDA Institute’s flagship forum for in depth discussion of the critical defence and security issues impacting Canadians today. Pieces that speak to current issues and seek to provide substantive commentary on current debates are given priority. Historical pieces that draw lessons-learned from recent operations or experiences will also be considered.
Vimy Papers are published regularly throughout the year, featured on the CDA Institute’s website and all social media platforms.
- Articles should be between 4,000-5,000 words, including references and endnotes.
- All articles should be the author’s original work, be as succinct as possible, well written and fully referenced.
- All submissions are anonymously and thoroughly peer reviewed by specialists in the selected field.
- Text should be double-spaced and in 12pt Times New Roman. Authors are also asked to submit work as a word document.
- Please use subheadings to help guide readers throughout your article.
- All contributors are asked to read and follow the Institute’s in-house style guide. Please also pay attention to the Institute’s preferred referencing style. Failure to follow these guidelines will cause delay or rejection of submission. Authors can find an electronic copy of this guide below.
- Any figures or graphs should not be embedded in the text but should be attached separately.
CDA Institute House Style
- Acronyms and Abbreviations- All acronyms must be fully spelled out when they first appear.
- Canadian Spelling-Use Canadian spelling (-ize for words like organize and -re for words like centre)
- Capitalization-Capitals should be used for specific references only. For example, Prime Minister Trudeau is capitalized; a meeting of prime ministers is not.
- Contractions-Avoid use of contractions like don’t, can’t, shouldn’t
- Currency-Write out in number form: $200, $2,000, $2 million
- Dates–1 October 2018; 2000-2018; the 2000s; the twenty-first century
- Foreign Words-Italicize unfamiliar foreign words and phrases.
- Names-Double check the spelling of all names.
- Numbers-Write out numbers below twenty and write out ordinals up to 10th (first, second, third etc.)
- Percentages-Use per cent. For example, 10 per cent.
- Quotation Marks-Use double quotation marks, but use single quote marks for a quotation within double quotes.
CDA Institute publications use endnotes that are fully referenced in the first instance and include the authors name and short title in subsequent notes.
The CDA Institute requests that authors use Chicago style endnotes and referencing for all of our publication platforms. Blog entries represent the only exception and should include hyperlinks to the relevant source material.
Examples of Chicago style formatting can be found here.